rent payment

When an organisation makes a in advance for an expense that has not been utilised yet in the current financial period, it is called a prepaid expense. Such expenses are accounted as an asset in the accounting books.


However, businesses are not allowed to adjust the amount in the same financial year. For example, let us assume that a company pays lumpsum vehicle maintenance expenses for five years. In such a scenario, the annual tax deduction would be applicable only up to a portion of the five-year benefit and not the entire amount.

What are Prepaid Expenses?

The most important thing is to maintain accurate records and backup documentation for your deductions, so you can justify your expenses in the case of an audit. Some businesses prefer to pay upfront to have fewer bills to worry about each month. Enable 95% straight-through, same day cash application and 100% savings in lockbox data capture fees with HighRadius Cash Application Solutions. A secure drop box is available for payment, deposit, and paperwork drop-off during general office hours. Stay updated on the latest products and services anytime, anywhere. FundsNet requires Contributors, Writers and Authors to use Primary Sources to source and cite their work. These Sources include White Papers, Government Information & Data, Original Reporting and Interviews from Industry Experts.

  • Prepaid expenses in one company’s accounting records are often—but not always—unearned revenues in another company’s accounting records.
  • FundsNet requires Contributors, Writers and Authors to use Primary Sources to source and cite their work.
  • Payment for the goods is made in the current accounting period, but the delivery is received in the upcoming accounting period.
  • For example, the rent you pay for your office building is a prepaid expense.
  • As we’ve covered, a prepaid expense is reported as a current asset on the balance sheet.
  • When you prepay an expense, you have to first record it as a prepaid asset on the balance sheet.

It is an account formed to record the prepayment made for the goods obtained in the future. Balance SheetA balance sheet is one of the financial statements of a company that presents the shareholders’ equity, liabilities, and assets of the company at a specific point in time. It is based on the accounting equation that states that the sum of the total liabilities and the owner’s capital equals the total assets of the company. A business’s financial statements are not affected by the initial journal entry it makes for a prepaid expense.

Definition of Prepaid Expense

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Is prepaid rent an accrual?

Ques: Do you accrue prepaid expenses? Ans: No, you cannot accrue prepaid expenses as you have not utilized any services/products in exchange for money.

So, you subtract the period’s cost from the asset account, add the same amount to the cash account, and this will reduce the balance of the prepaid account, making it an expense. A prepaid expense refers to future expenses that are paid in advance.

Balance sheet vs. income statement: Which one should I use?

Prepaid expenses reflect the cost of assets whose benefits will be realised later during future accounting periods. Each time the asset gets used for its value, a portion of its cost also gets deducted from the total cost that was first denoted in the books.

  • In other words, prepaid expenses are expenditures paid in one accounting period, but will not be recognized until a later accounting period.
  • Balance SheetA balance sheet is one of the financial statements of a company that presents the shareholders’ equity, liabilities, and assets of the company at a specific point in time.
  • The reason that prepaid expenses exist is because of accounting methods.
  • When the prepaid expense balance increases, that means the company has a cash outflow for expenses that have not yet been recognized in the income statement.
  • The period’s cost of the asset will be reflected on the income statement as that, an expense.

In the rent example, the good provided is the physical building. As the business enjoys the use of its rental location, it recognizes the benefit by decreasing the prepaid expense account. Prepaid expenses are recorded as an asset on a business’s balance sheet because they signify a future benefit that is due to the company. The adjusting entry for prepaid expense will depend upon the initial journal entry, whether it was recorded using the asset method or expense method.


You record prepaid expenses as credits from the bank accounts when the expense is paid and debited from the bank account. Some businesses will use separate prepaid expense accounts for different types of expenses such as insurance, taxes, or rent. Prepaid expenses are assets that become expenses as they expire or get used up. For example, office supplies are considered an asset until they are used in the course of doing business, at which time they become an expense.

future expenses

To Prepaid Rent Accounting the initial journal entry, prepaid rent is debited, and cash is credited. This type of asset results from a business making advance payments for either goods or services in one accounting period, which will be received in a later accounting period. Under the accrual method of accounting, income is recognized when it is earned and expenses are recognized when incurred, regardless of when cash exchanges hands for the transaction. Prepaid expenses are an asset because the business has not realized the value of the good or service when cash initially exchanges hands. Because prepayments they are not yet incurred, they should not be classified as expenses.